Remote Executive Assistant specialising in Finance and Operations

Sophie Menzies

Professional Summary

Steady, proactive Executive Assistant with 1+ year of experience supporting CEOs and high-growth businesses in dynamic environments. Skilled in calendar control, board reporting, financial administration, and stakeholder coordination. Known for calm under pressure, strong ethical standards, and an ability to anticipate needs before they arise.

Work Experience

Executive Assistant to CEO at Company Confidential

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Provide direct support to CEO of a high-growth finance company across operations, scheduling, and administration. Manage inbox, calendar, and all internal and external communications. Coordinate board reports, investor updates, and monthly performance reviews. Prepare documentation for internal audits, employee contracts, and compliance requests. Led planning and execution of a Hawaii-themed exhibition for over 200 attendees. Maintain confidentiality with sensitive business, staff, and financial information.

Operations Administrator at Company Confidential

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Handled financial and payroll administration using Xero and Hubdoc. Processed invoices, reconciliations, and fortnightly pay runs. Improved systems and updated outdated processes to reduce delays. Collaborated with marketing and sales teams to align operational tools.

Office Administrator at Company Confidential

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Coordinated staff onboarding, maintained CRM records, and managed internal documents. Assisted with quarterly business planning and labour forecasting. Provided ongoing administrative support across the organisation. Helped improve internal reporting with better version control and clarity.

Education

Diploma of Business Administration

Macquarie Institute of Business

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Certificate IV in Accounting & Bookkeeping

TAFE NSW

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Skills

Technical Skills

  • Calendar coordination
  • Inbox management
  • Meeting preparation
  • Stakeholder communication
  • Financial administration
  • Xero
  • Hubdoc
  • MYOB
  • Pay runs
  • Invoice tracking
  • Reconciliation
  • Project planning
  • Vendor coordination
  • Audit preparation

Soft Skills

  • Confidentiality
  • Discretion
  • Emotional intelligence
  • Prioritisation
Score
78/100
Education
70/100
Projects
0/100
Skills
82/100
Header
85/100
Certifications
0/100
Work Experience
75/100
Profile
80/100
Add quantifiable achievements and metrics in work experience to demonstrate impact and results.
Use bullet points consistently in work experience for better readability and ATS parsing.
Include a dedicated certifications section if applicable to highlight professional development.
Enhance the profile summary with measurable outcomes and stronger action verbs.
Add more industry-specific keywords related to executive assistance and finance operations.
Clear focus on executive support within finance and operations, demonstrated by relevant job titles and skills.
Proficiency with remote-first collaboration tools (Slack, Notion, Zoom) aligns with modern workplace trends.
Strong emphasis on confidentiality and discretion, critical for C-suite support roles.
Experience managing complex calendars, communications, and board reporting showcases organizational capabilities.

Education

70%
Education entries are present with relevant business and accounting qualifications.
Add any honors, GPA, or relevant coursework if applicable to strengthen this section.
Include formatting consistency for dates and consider adding brief descriptions or skills gained from each program.

Projects

0%
Section missing

Skills

82%
Skills section lists a good mix of hard skills, soft skills, and tools, which helps both ATS keyword matching and recruiter understanding.
Consider grouping skills by category with headers (e.g., Technical Skills, Soft Skills) for better readability.
Add more industry-specific keywords such as 'Executive support', 'Board liaison', or 'Compliance management' to align with job descriptions.

Header

85%
Header includes key contact information and a clear headline with relevant keywords such as 'Remote Executive Assistant' and 'Finance and Operations'.
Add a professional email domain if possible (e.g., custom domain) to enhance credibility.
Consider including a LinkedIn URL with full https:// prefix for ATS parsing.

Certifications

0%
Section missing

Work Experience

75%
Work experience is recent and relevant, showing progression from Office Administrator to Executive Assistant roles.
Descriptions include responsibilities and tools used but lack quantifiable results or achievements that demonstrate impact.
Use bullet points for clarity and to improve ATS parsing of key accomplishments.
Include consistent date formatting and consider adding month and year for all entries to improve timeline clarity.
Expand on leadership or initiative examples, such as the Hawaii-themed exhibition, by adding outcomes or benefits.

Profile

80%
Profile summary is concise and highlights key skills and attributes relevant to executive assistance in finance and operations.
Profile Highlights effectively showcase specific competencies and tools used, which improves keyword density for ATS.
To improve, add quantifiable achievements or metrics to demonstrate impact (e.g., 'Managed calendars for 3 C-suite executives reducing scheduling conflicts by 30%').